Here’s a plug for a practice I’ve leaned on more and more to make sure I’m getting things done, particularly those important-but-hard-to-sit-down-and-do things.
I experience the textbook case of procrastination due to perfectionism. When I have a vision for how I want something to turn out, it’s often overwhelming for me to start or at least keep it going. The Pomodoro technique totally wipes this out.
Here’s a summary of the Pomodoro technique. Many advocates advise not using the timer on your phone but I always have with no issue. I also don’t stick to the rules about how many Pomodoros to do before taking a break. It’s rare that I find a block of clear time longer than 1-2 hours in my day.
This is why the Pomodoro technique works so well for me:
Offers a low barrier-to-entry to just getting started. Rather than clearing my desk, reaching inbox zero and having a snack before starting a project (all sneaky ways to procrastinate!), I just start the timer and work. It’s only 25 minutes!
Captures actual effort exerted. Recently I lamented that a project was taking the whole day. Then I realized I had only done two Pomodoros, with the rest of my time going to two phone meetings, a coffee and lunch. So in reality I had only worked on that thing for less than one hour. A much needed reality check!
I recommend trying it out, especially if you’re prone to procrastination.
Companies spend 40-60% of revenue on payroll and some of this enormous expense is driven by management decisions about recruiting, promoting and training made on gut feel. That said, HR is an area of active innovation. The growing discipline of people analytics and improved technology are just some of the ways that the function is becoming data savvy and predictive.
My goal this month was to understand more about what AI is and how it will impact HR and the future of work. My takeaways:
Robots are not going to take our jobs. At least not in the near future. The most compelling applications of AI currently enhance human work. Jobs and the skill sets needed to excel in this environment will likely change, with a focus on skills that humans already excel at, like thoughtful communication and making judgment calls with complex information.
The ethical implications of AI are a serious concern. There are many, many discussions on this topic but no clear guidelines have emerged.
Regulation lags implementation. Similar to ethical concerns, it’s not yet clear how companies will be asked to stay compliant using AI tools.
Interacting with AI can be fun! Concerns that AI leads to poor user experience or an inhuman touch seem to be unfounded for the most part. While there are complaints about highly automated recruiting processes, many platforms provide transparency and feedback at a scale that isn’t possible for traditional recruiting organizations.
Thanks for engaging in #AIFebruary. It’s been fun to hear from people interested in the topic and always amazing to find kindred hobbyists on the internet. Please continue to reach out to me with questions and comments! I’ll continue to share my thoughts on the topic here and on Twitter.
This article by Tracy Malingo on HR Technologist caught my attention as an interesting approach to ensure the ethical application of AI in the enterprise.
In “HR is the Ethics Model AI Needs,” Malingo makes a compelling case for placing AI under the purview of HR instead of IT. This seems like a radical notion but her arguments are solid:
HR is already tasked with steering company culture and acceptable behavior. While HR has often been the last adopters of innovation, this limits their ability to be part of creating better technology and innovative approaches to hiring, managing, developing and retaining the company’s valuable workforce.
Placing it within HR provides a system of checks and balances, since HR is incentivized to prioritize employee relations.
I’m not sure if companies will implement this, but I think it’s a proposal worth considering.
I’m reading Brief Answers to the Big Questions, Steven Hawking’s last book published in 2018. One of the questions he takes on is, “Will artificial intelligence outsmart us?” His answer is more nuanced than some media outlets give him credit for.
Hawking sees huge potential for artificial intelligence, especially in partnership with human cognition and if properly aligned with human interests.
If we can connect a human brain to the internet it will have all of Wikipedia as its resource.
Steven Hawking, Brief Answers to the Big Questions
However, he acknowledges that creating this alignment is tricky and there are many risks in a technology that can quickly surpass human abilities and exponentially develop itself.
His key advice is that humanity needs to seriously consider the risks and impact of artificial intelligence alongside developing it if it is to be a beneficial rather than a destructive force.
For my notes on this book as well as the list of books I’ve read and my reviews, visit my Goodreads page.
Keeping it brief today. I wanted to share some content I follow for information on AI developments. A challenge I’ve found as I learn about AI is that a lot of content skews technical – the intended audience is programmers, not businesspeople. The sites I’ve shared below are relevant to those focused on implementation and investment rather than creation. I may update this over time as I find additional sites.
Work-bench blog: Work-bench is a enterprise technology focused VC in New York City. They’re not exclusively focused on AI but it’s gotten a lot of attention lately and often comes up in their blog posts.
An interesting highlight from the article is a comparison of the occupations with the highest and lowest growth over the past five years.
Among the highest growing jobs are Human Resources Specialist and Recruiter, which this article suggests are inherently difficult to automate and therefore less likely to see the impacts of AI.
These roles require an understanding of human behaviors and preferences—a skill set which fundamentally can’t be automated.
Igor Perisic, “How artificial intelligence is already impacting today’s jobs,” LinkedIn
I would agree that the top jobs on this list do require an understanding of human behavior that may insulate them in some ways. However, the growth of these jobs also increases the pressure to ensure they are as efficient as possible, and that is the benefit of applying AI in these fields.
As a follow-on to my post yesterday about responsible AI, I wanted to highlight some of the risks inherent when applying AI to HR applications. Working in people analytics, I realized there are additional challenges given the sensitive data set. I imagine some of this is similar to concerns with handling analysis in healthcare given the sensitivity of people data, but some are specific to HR.
Algorithms are built on training data and learn from past behavior. Biased, discriminatory, punitive or overly hierarchical management practices could be institutionalized without additional review and management of the training data. AI systems need levers and transparency so that users know how it works and can engage it appropriately.
As with so many tools in HR, the use of people data presents a risk of data exposure.
Possible misuse of data. Management may pull development opportunities from employees predicted to leave in the next six months. A hiring manager may decide not to make an offer by someone predicted to reject an offer. AI is appealing because it can inform decisions, but false positives have real-life consequences.
Many of the companies building AI tools for HR are thinking deeply about these issues. Frida Polli, founder of pymetrics, discussed the impact on diversity and inclusion in this interview at Davos. There is great thought leadership in the space.
All February I’ve studied how AI can influence Human Resources, but a parallel and very interesting topic is how AI will impact the future of work. Here’s a prediction from HR Technologist on some ways AI will change the workplace:
Recruiting. I’ve looked at this extensively this February as this is professional background.
Internal communications and interactions across languages. I recently spent a work from home day alongside a friend in technical customer service. She was responding to questions from the product team in Japan and using Google Translate as the intermediary. As she said, it wasn’t perfect but it got the job done and she was able to resolve their issue across languages. This is becoming a built-in feature for employee collaboration.
Streamline training and onboarding. AI can provide coaching tips in real-time. Think Gmail message auto-complete for work performance.
Offer more robust problem-solving support. Beyond simplifying, AI can offer a wider view of potential solutions and approaches.
Drive productivity. AI can automate tedious and repetitive actions of the workplace – meeting scheduling and review, answering common questions.
Push for new regulations. Many of the areas that AI will touch are not well regulated. This will need to change as workers engage with it regularly.
It’s exciting to see the ways that AI can enhance recruiting capabilities, but just as important – and potentially more so – is how it impacts the job candidate’s experience. An article from last year on CNBC highlighted one candidate’s feelings of distance when interacting with an AI recruiting tool, in this case Hirevue: “It felt weird. I was kind of talking into the void.”
Anecdotally, I’ve heard a variety of reactions, more increasingly positive. As interacting with AI tools becomes a more common experience during the recruiting process, people become more comfortable with the idea that part of the process will be automated. I also suspect some generational differences; Millennials notoriously hate phone calls, and many of these AI solutions approximate a text conversation or a video chat.
A great approach to exploring these solutions is to look at the data. Are candidates less likely to continue with the recruiting process when presented with an AI tool? Do they rate their experience lower once these solutions are put in place? Individual companies can track this for themselves with some simple data collection.
Felten kicks off his talk by highlighting the messaging that people in public policy are hearing about AI, and overwhelmingly, it is a warning to put regulations in place. People like Henry Kissinger and Elon Musk have already sounded the alarm to policy makers.
His thesis is that the best policies will come out of technical people partnering well with policy makers, with both sides trusting the others’ expertise. This comes from being engaged and constructive in the policy making process over time.
It was interesting to see push back on this thesis by some attendees. One counterpoint was that many industries have self-regulating bodies, such as FINRA, and that this could be an option for machine learning. However, Felten pushes back on this because self-regulating bodies work well when they have public accountability, and they are easily replaced when not accountable.